Last Modified: August 2023
Throughout this Policy, we refer to the term “Personal Information.” “Personal Information” means data which identifies, describes, is associated with, or could be linked to an individual, such as a name, birthdate, postal address, email address, telephone number, driver’s license number, Social Security Number or other government-issued identification number, credit card number, or other unique identifiers.
Personal Information does not include anonymous or aggregated data that can no longer be used to identify a specific person, even if combined with other data. Also, we may collect information related to businesses, companies, institutions, or other entities rather than individuals (“Business Information”). We do not consider Business Information, such as title, employer’s name, work email, work phone number, work address, and other similar business information, to be Personal Information.
Information We Collect
We collect information about you in several ways: 1) directly from you; 2) indirectly from you via your use of the Site; and 3) from third parties.
Information Collected Directly From You
When you contact us through our Site or online forms, we will collect certain Personal Information about you so that we may verify your identity, adequately respond to your inquiry or assist you in purchasing products. To do this, we collect information from you when you visit our Site, send us questions or communicate with us through the Site, register with us, place an order, fill out a form, or in connection with other activities, services, features, or resources we make available on the Site. We may collect your first and last name, email address, phone number, date of birth, and the contents of any messages you may send us. The information we collect and the purpose associated is as follows:
|Register with us
|Name, email address, phone number, address
|Place an order
|Name, email address, phone number, address, credit card information
|Fill out a form
|Contents of the form
|Communicate through the Site
|Name, email address, contents of your communication with us
Information Collected Indirectly from You
When you visit our Site, we may collect information about your visit and maintain that information in our web server logs, which are records of the activities on our Site. The servers automatically capture and store the information electronically. Examples of the information we may collect include: Internet Protocol (IP) address; browser type and language; Internet Service Provider (ISP), referring and exit Sites and applications; Sites viewed while on the Site; operating system; date/time stamp of activity; clickstream data; whether you are a first-time or a returning user; links you clicked on while in the Site; and your flow and navigation path through the Site. We use this information in a deidentified and aggregated fashion to help us administer the site, analyze its usage, protect the Site and its content from inappropriate use, and improve your Site experience. [do you use geofencing or work with a vendor to collect geofencing/geolocation data?]
In some parts of our Site and through email messages, you will find a “click-through URL” linked to content on our Site. We track this click-through data to help us determine interest in particular topics and measure the effectiveness of our customer communications. If you prefer not to be tracked in this way, you should not click such links in our email messages.
We use technologies, such as “cookies,” so we can remember certain information about you, remember your preferences, or recognize you when you return to the Site. Cookies also help us compile aggregate data about Site traffic and Site interaction so that we can improve our Site and protect our Site from fraud.
A cookie is a text file that is stored on your computer. As text files, cookies cannot read information on your hard drive, run programs, or deliver viruses to your computer.
Most browsers are set to accept cookies automatically. You can set your browser to decline all cookies automatically or to prompt you for a response each time a cookie is offered. If you decline cookies, you may find that you cannot access all our Site’s features.
During your browsing session, we use “session” cookies to store information and monitor Site function. These session cookies are installed during your browsing session and are deleted when the browsing session has ended.
We also use log files when you visit our Site. Log files track IP addresses, browser type, Internet Service Provider (ISP) identity, referring/exit pages, platform type, date/time stamp, and number of clicks. We utilize this information in our legitimate interest in administering the Site, preventing fraud, tracking Site navigation in the aggregate, and gathering broad demographic information for aggregate use.
Web beacons, also known as clear GIFs, are often used in combination with cookies. Often transparent, these images are part of web pages, and allow us to count users who have visited certain pages and to generate statistics about how our Site are used. They are not used to access Personal Information.
GIF. We may use tiny images known as clear GIFs to track behavior of users, including statistics on who opens our emails. IP Address. Our servers (or those of our service providers) automatically record certain log file information reported from your browser when you access the Site. These server logs may include information such as which pages of the Site you visited, your internet protocol (“IP”) address, browser type, and other information on how you interact with the Site. These log files are generally deleted periodically.
Pixel Tracking. In addition to using Cookies, the Site may employ “pixel tracking”, a common process which may be used in connection with advertisements on other sites. Pixel tracking involves the use of pixel tags that are not visible to the user and consist of a few lines of computer code. Pixel tracking measures the effectiveness of advertisements and compiles aggregate and specific usage statistics. A “pixel tag” is an invisible tag placed on certain pages of Sites that is used to track an individual user’s activity. We may access these pixel tags to identify activity and interests that may allow us to better match our Products, services, and offers with your interests and needs. For example, if you visit our Site from an advertisement on another Site, the pixel tag will allow the advertiser to track that its advertisement brought you to the Site. If you visit our Site, and we link you to another Site, we may also be able to determine that you were sent to and/or transacted with a third-party Site. This data is collected for use in our marketing, research, and other activities.
We use third-party Site analytics software from third-party providers [e.g., Google Analytics] in connection with our Site to gather data such as age, gender, and interests to provide advertising targeted to suit your interests and preferences.
You may opt out of the automated collection of information by third-party ad networks for the purpose of delivering advertisements tailored to your interests, by visiting third party pages and using their opt out methods.
This analytics software helps us target our online ads based on information collected directly from you or by automated means, like cookies. These companies also use automated technologies to collect information when you click on our ads, which helps track and manage the effectiveness of our marketing efforts.
GALYNA utilizes analytics software provided by [who does your Site analytics? Must identify the entity who collects this data]. [Vendor] collects information associated with the Site (like information about your browser, network, and device, web pages visited before and during your view of the Site, and your IP address) that is not used to identify a user. This information helps us better understand how visitors use our Site, detect and defend against fraud and other security risks, and present advertisements, products, and/or services of interest to you.
Information We Collect From Third Parties
We may collect information that others provide about you when you use the Site or obtain information from other sources and combine that with information we collect through the Site.
- Credit Card Processors. If you make a purchase through the Site, the credit card processing company we work with to process payments may send us information such as your name, address, and contact information so that we may complete your order. We do not receive any of your credit card information.
- Third Party Services. If you link, connect, or login to your account with a third-party social media service (e.g., Facebook, Google, Instagram, Yelp, etc.), the third-party service may send us information such as your registration and profile information from that service. This information varies and is controlled by that service or as authorized by you via your privacy settings at that service.
- Other Sources. To the extent permitted by applicable law, we may receive additional information about you, such as demographic data or fraud detection information, from third party service providers and/or partners, and combine it with information we have about you. For example, we may receive fraud warnings from service providers like identity verification services for our fraud prevention and risk assessment efforts. Other examples of such providers include, but are not limited to, backend processing, fulfillment, and automation, email management, authentication, form processing, Site usage tracking, and database hosting and management.
Some content or applications, including advertisements, on the Site are served by third parties, including advertisers, ad networks and servers, content providers and application providers. First-party or third-party cookies may be used alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our Site. A first-party cookie is a cookie set by the domain name that appears in the browser address bar. A third-party cookie is a cookie set by (and on) a domain name that is not the domain name that appears in the browser address bar. It might be set as part of a side resource load (image, JS, iframe, etc., from a different hostname) or an AJAX HTTP request to a third-party server. The information that first-party and third-party cookies collect may be associated with your Personal Information or they may collect information, including Personal Information, about your online activities over time and across different Sites and other online services (i.e., tracking such activities). They may use this information to provide you with interest-based (behavioral) advertising or other targeted content. We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. More information on how to opt-out of third-party advertiser tracking mechanisms here.
Our Site is not directed at children. We do not knowingly collect Personal Information from anyone under the age of 21. If you are a parent or guardian and believe your child has provided us with Personal Information without your consent, please contact us by using the information in the “Questions and Contact Information” section, below, and we will take steps to remove such Personal Information from our systems.
Use of Personal Information
We use information that we collect about you or that you provide to us, including any Personal Information, for one or more of the following purposes:
- To present our Site and its contents to you.
- To provide you with information and respond to your questions on services that you request from us and information on new services, discounts, special promotions or upcoming events, and features or offers that we believe will be of interest to you.
- To provide you with the products, services, or information that you have requested.
- To process transaction payments, including, but not limited to, product and/or service fees, and payments, refunds and reimbursements for any services that you choose to purchase from us (though we do not receive your full credit or debit card number).
- To provide you with notices about your account, including expiration and renewal notices.
- To notify you about information regarding or changes to our Site, our policies, terms, or any services we offer or provide, or regarding your account.
- To process your account application and any changes to your account information.
- To allow you to participate in interactive features on our Site.
- To provide access to restricted parts of our Site, e.g., areas accessible if you have a user account.
- For internal purposes, such as Site and system administration or internal audits and reviews.
- For analyzing how our Site is used, diagnosing technical problems, maintaining security, and personalizing content.
- To operate, maintain, and provide to you the features and functionality of the Site.
- To provide statistics about the usage levels of the Site and other related information to our service providers.
- To notify you of data privacy incidents or provide you with legally required information.
- To request your participation in ratings, reviews, surveys, focus groups, or other initiatives which help us to gather information used to develop and enhance our services.
- For examination or event registration, scheduling, event attendance, administration, and related purposes.
- To fulfill any other purpose for which you provide Personal Information.
- In any other way we may describe and for which we obtain your consent when you provide the information and you give your consent.
We only use your Personal Information for the original purposes it was given and to further our legitimate interests, such as to enroll members in our organization, provide information about our organization and services, and to communicate with Site visitors. Personal Information is used also to provide you with a more enjoyable, convenient online experience. We may use your Personal Information to send you requested information, to personalize content for you, to compile, analyze, and better understand user data, demographics and behavior, and to detect, investigate, and prevent activities that may violate our policies or be illegal. We may also use your Personal Information to communicate with you about events and services we believe you might find of interest and to administer marketing materials and surveys in which you might participate.
We also use the information automatically collected about you during your use of the Site, as described above, to improve the effectiveness of our Site, operations, mobile experience, or marketing efforts, to prevent against fraud and theft, and otherwise to protect our Site’s visitors and our organization.
Our employees and agents may view your Personal Information to perform their jobs and address your needs. We authorize their access to your Personal Information on a need-to-know basis to provide you with information or services, or for one of the other reasons listed in this section, and always in connection with a contractual obligation to protect the privacy of that information.
We also provide your Personal Information to [credit card processor?], a third-party vendor who partners with us to operate our payment system on the Site. [Credit card processor?] may be given the Personal Information identified above to allow us to complete your purchases of products or services. [Credit card processor?] uses that information only to complete your purchases and orders and is hosted for internal purposes.
We may also use information you provide to us to communicate with you in the future. If you do not wish to receive such communications, you may opt out (unsubscribe) as described below in the “Access and Consent to Use of Your Personal Information” and “Questions and Contact Information” section.
Use of Sensitive Personal Information
|Sensitive Personal Information Collected
|Method of Collection
Disclosure of Your Information
We will not sell, rent, or lease any information we collect from you to others. We will not make your Personal Information available to any unaffiliated parties, except as follows:
- To employees, contractors, agents, Site vendors, and/or contractors who may use it on our behalf or in connection with their relationship with us;
- To our affiliates, service providers, and third-parties [e.g., credit card processor? Analytics?] for marketing purposes, building targeted ad campaigns, and providing you information about us or our services.
In addition, we may share aggregate, non-individual information, incapable of identifying a person, with third parties for lawful purposes. We will not disclose any of your Personal Information except when we have your permission or under special circumstances, such as when we believe in good faith that the law requires it or under circumstances described in this Policy.
Access and Consent to Use of Your Personal Information
If you believe that the Personal Information that we have collected about you is incomplete, inaccurate, or not up to date, or if you would like to review and/or request changes or deletion of that information, please see the contact information in the “Questions and Contact Information” section.
If you do not consent or want to withdraw your consent for us to collect, use, or disclose your Personal Information as described in this Policy, please use the contact information provided in the “Questions and Contact Information” section. In your request, please identify the Personal Information at issue and the collection, use, or disclosure you wish to stop.
Denying or withdrawing consent may not allow us to provide you with some or all the products, services, or information you request.
You may opt-out of receiving marketing-related emails, targeted advertising Messages, or promotional offers from GALYNA by clicking the “unsubscribe” link at the bottom of any email you receive from us or emailing us at email@example.com.
State Specific Requirements
For more information regarding your state-specific rights, please refer to the chart at the following link here.
Security of your Personal Information
We are committed to protecting the information we receive from you. We take appropriate security measures to protect your information against unauthorized access to or unauthorized alteration, disclosure or destruction of data. To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we maintain appropriate physical, electronic, and managerial procedures to safeguard and secure the information and data stored on our system. GALYNA uses SSL Protocol and SSL Encryption for this purpose.
When personal information (such as a credit card number) is transmitted by GALYNA to other Sites, it is protected through the use of encryption, such as the Secure Sockets Layer (SSL) protocol. While no computer system is completely secure, we believe the measures we have implemented reduce the likelihood of security problems to a level appropriate to the type of data involved.
Links to Other Sites
Retention and Accuracy of Personal Information
We do our best to ensure that the Personal Information we hold, and use is accurate. We rely on the individuals we do business with to disclose to us all relevant information and to inform us of any changes. In all instances, unless otherwise permitted or required to maintain by law or to allow for the purpose for which information was collected, we will delete your Personal Information two years after your last contact with us.
Changes to the Policy
From time to time, we may change this Policy and will notify you of material changes by posting the changed or modified Policy on our Site. Any changes will be effective immediately upon the posting of the revised Policy unless otherwise specified.
Questions and Contact Information
If you have any questions, wish to access, correct, or amend your Personal Information or unsubscribe, want to register a complaint or simply want more information, you may contact us at: